Impartiality and Notaries

Being an unbiased witness to document signings is one of a notary’s most significant obligations. But what knowledge does a Notary require to maintain objectivity? Here are some tips to assist you maintain objectivity, as well as the importance of objectivity for Notaries.

Preventing the Treatment of Document Signers Differently

Most states consider notaries to be public servants. When you become a notary public, you are taking on a responsibility to offer your services to anyone who makes a valid and reasonable request for a notarization.

Because of the signer’s race, nationality, ethnicity, citizenship, religion, politics, way of life, advanced age, physical disability, gender identity, sexual orientation, or because they disagree with the statements or intent of a valid document, the notary cannot refuse to carry out a legal and proper notarial act. For instance, it is improper to reject a valid request for a notary because the signer is a member of a political party with which you disapprove.

It’s crucial to keep in mind that notarizing a document does not imply your endorsement or support of its contents. Simply put, notarization ensures that a signature is genuine and defensible.

Unsuitable Involvement of a Notary with a Document

Notaries are going to have problems staying impartial if involved in a transaction, or the document provides the notary with some kind of financial or other material benefits. This is why many U.S. jurisdictions have laws prohibiting Notaries from notarizing if they have an interest in or benefit from the document, or if the signer is closely related to the Notary. 

It’s best to stay current on the Law!